Resident and Management Communication Responsibilities
CSCC will send official communications, such as parking lot closures, apartment entry, pest control, rent increases, etc. to your registered email address. Some of these communications may appear in CSCC’s weekly newsletter, The Spirit. CSCC is only responsible for sending these communications to your registered email address, while you are responsible for ensuring that you receive them (this includes regularly checking your spam folder). Adding firstname.lastname@example.org, email@example.com, firstname.lastname@example.org, email@example.com, and firstname.lastname@example.org to your contacts will help ensure that important CSCC communications are not accidentally classified as spam. If you believe that you are not receiving some or all CSCC communications, you must promptly contact the CSCC office to resolve the issue.
Furthermore, you are responsible for reading and knowing the content of all communications sent by CSCC in this manner. This includes reading CSCC’s weekly newsletter, The Spirit. No fines will be waived due to failure to read a CSCC communication, unless CSCC failed to send the communication to your registered email address.
CSCC Eligibility Policy
A University of Minnesota student and her/his family may live at CSCC if they meet the following eligibility requirements:
- A student living with spouse with or without minor child(ren)
- An unmarried student with 50% or greater physical custody of minor child(ren)
- Domestic partners (same and opposite sex)
- Single graduate students or post-doctorate students
- A single graduate student can live alone OR with one roommate of his/her choice, who would also need to sign the Lease. CSCC does not involve itself in the pairing of roommates, this is handled by the individuals. The composition of a household entering a CSCC unit is always subject to the CSCC General Manager’s approval as is any change in a household once they are here.
- Rent prices at CSCC are based upon the type of apartment, never set on a per person basis.
- All roommates must fill out the CSCC application and pay the application fee.
A University of Minnesota student and her/his family may live at CSCC so long as s/he meets one of the following eligibility requirements:
- Must be a degree seeking, credit-earning student at the University of
- Graduate Students
- Undergraduate Students.
- Post-Doctoral Students, Professionals in Training (e.g. Law, Dental, Medical, etc. schools), Dental and Medical Residencies or the like (see CSCC online application for eligible academic job codes)
Visiting Scholars and Post-Doctoral Research Associates are NOT academically eligible to live at CSCC.
Residents may seek exemptions to the academic eligibility requirements through the University of Minnesota (contact the General Manager for more information).
- Undergraduate/Graduate families (married or domestic partners with or without children, single parent with children)*
- Single graduate students
- Post doc families (married or domestic partners with or without children, single parent with children)
- Single post doc student
*If a resident is given priority as a family, s/he cannot have a roommate if s/he lives at CSCC without their family
While living at CSCC, a student must attend the University two (2) consecutive semesters including summer, before a semester can be taken off. Allowances are made for residents who move into CSCC during the academic year.
Each semester CSCC must prove the academic eligibility of its residents to the University. CSCC reserves the right to request transcripts and/or letters from advisors or departments to verify compliance with academic eligibility.
Residents who are no longer enrolled at the University due to graduation or any other reason are eligible to reside at CSCC for up to sixty (60) days after the date of graduation, cancellation, or termination of registration. A Notice to Vacate must be submitted to the CSCC Office.
The University of Minnesota has set a seven (7) year occupancy limit at either CSCC or Commonwealth Terrace Cooperative (CTC).
The policies outlined in this Handbook and the Lease Agreement enacted by the CSCC Board are to be abided by. In rare cases CSCC must terminate the Lease Agreement with a resident due to violations of rules and regulations. If a resident fails to vacate, a judgment will be sought through the civil courts.
Rent is due on the first of each month, payable through the close of business on the fifth of each month. Rent is to be paid in the CSCC Office during business hours or checks may be dropped in the drop boxes located immediately outside the CSCC Office or in the foyer of the Community Center. Rent can be paid by check or PayPal (resident responsible for transaction fees). A charge of $25 is assessed to all late rent and a hold will be placed on a resident’s University account if not paid by the tenth of the month. If the rent is not paid during the following rent period, payment and eviction will be sought through the Hennepin County courts.
Rental increases occur annually on July 1.
CSCC offers residents three (3) Rent Extensions per year for circumstances such as delayed Financial Aid disbursements or similar. A Rent Extension must be done in writing: the resident must state the reason why the extension is needed and agree to pay the rent before the end of the next month’s rent week. If the resident fails to pay, a $25 late charge and $25 unpaid balance fee will be charged to the account and a hold will be placed on University accounts. Extensions are not granted once a Notice to Vacate has been given by a resident.
Roommates at CSCC
Single students may opt to share an apartment with the roommate of their choice, be it a student or non-student. All roommates must complete the CSCC application and pay the application fee. Each resident or roommate is jointly and severally responsible for all obligations of the lease. This means that any one roommate/resident is responsible for all rents due to CSCC, for all stockholder responsibilities, to fulfill the terms of the lease, and for any damages done to the apartment.
When a Roommate Vacates
A 60-day Notice to Vacate must be given to the CSCC office when a roommate is going to vacate the apartment. On the Notice to Vacate, the vacating resident must agree to either receive her/his portion of the security deposit from either the current roommate or the incoming roommate, if there is one. CSCC is not responsible for refunding a vacating resident’s portion of the security deposit as CSCC refunds the security deposit only once at the end of the lease when all leaseholders move out at the same time and the apartment is fully vacated.
It is up to the departing roommate, present roommate and substitute (new) roommate about any agreements between them regarding the allocation of the security deposit, sharing the security deposit, or individual responsibilities for damages and amounts owed under the lease. The substitute (new) roommate accepts the apartment “as is” and understands that CSCC will be entitled to charge the deposit at the end of the lease for any damages to the unit determined from the date the unit was originally occupied and the final date of the apartment. It is the obligation of the roommates to sort out amongst themselves any responsibility for sharing or contributing to the deposit and to determine the condition of the premises when a new roommate is substituted for a departing roommate.
Any patronage refunds that might be paid under the lease remains with the apartment and the benefit of the remaining roommate or future roommate.
Substitute / New Roommates
When a roommate is vacating an apartment and the other roommate wants to add a substitute/new roommate, s/he must first provide documentation to CSCC from her/his advisor or equivalent University authority state that s/he is not yet in the final twelve (12) months of completing her/his work at the University. Finally, approval must be given by the CSCC General Manager.
If an individual changes roommates by moving to a different roommate within CSCC there is a $50 fee.
Residents may sublet their entire apartment for up to six (6) months to a family or individual who meet CSCC eligibility requirements and who have their names on the CSCC waiting list. Once a resident has an eligible subtenant, a meeting with the General Manager is necessary to complete all paper work. The subtenant(s) are obligated by all CSCC policies and any stockholder infractions, non-cleaning of coreways are charged against the Resident. If a resident subleases out his/her apartment and the subtenant does not fulfill the stockholder duties of cleaning, those non-cleaning events count against the stockholder and s/he could lose stockholder status. Residents can withdraw their stockholder status while they sublease their apartment.
Residents are not allowed to sublet/rent-out their room on a nightly, weekly, or other basis through Airbnb or similar enterprises. Unapproved subleases carry a $250 fine.
There is a $250 fine for subleasing an apartment without the approval of CSCC
CSCC respects the right of privacy, and follows these limitations regarding entering an apartment:
- The Lease Agreement allows CSCC to inspect the general condition of each apartment. Entry will be made at reasonable hours and only after notice has been given in writing or by e-mail. The time, date and purpose of the entry will be noted.
- When a resident requests repair work, permission to enter is assumed unless the resident explicitly denies access. If permission is denied for maintenance to enter, there most likely will be a time delay on the repair work.
- When CSCC staff believes an emergency exists they have the right to enter an apartment. When this emergency right is exercised, the resident will be informed as soon as possible.
- When a University or CSCC project necessitates entry into a unit, 24 hour notification will be given.
- Apartments are inspected on an annual basis. Residents will be notified via email as to a specific date.
- After a notice to vacate has been given, the Maintenance Staff will enter the apartment to assess the work needed for turnover.
- If notice to vacate has been given, CSCC can show the apartment to prospective or incoming residents.
Moving Out of CSCC
CSCC requires a written 60-day Notice to Vacate, received on a business day. An official vacate form may be obtained at the CSCC Office, you can also submit an electronic form via the CSCC website, or you may email your vacate intent email@example.com. The move-out date must be on a CSCC business day. The final month rent is computed on a daily basis up to and including the vacate day given. Failure to be out by the date and time (1:00PM) noted on your Notice to Vacate will result in an additional $75 fee for each day past the vacate date and time given.
Rent charges are based on the assumption that it is more likely than not that residents will remain in an apartment for a minimum of twelve (12) months. There is a $250 turnover fee is if a resident moves out before twelve (12) months.
If a resident would like to be present for a final inspection, prior scheduling is necessary. All issued keys are to be brought to the CSCC Office by 1:15PM on the move-out date specified in the Notice to Vacate.
The apartment and storage area should be completely emptied and cleaned before the inspection begins. A reasonable amount of wear and tear in the apartment is expected. However, there will be a charge for any cleaning needed or any damages beyond normal wear-and-tear. The apartment condition checklist completed by the resident at the time s/he moved in will be used if a dispute exists about any charged item.
To receive the security deposit, all the cleaning guidelines included in the vacate packet must be followed and completed. There is a $40.00 per hour charge for cleaning the apartment.
See Vacate Guidelines for further details.
Vehicle and Parking Policies
All vehicles using CSCC lots must be owned by current CSCC residents and be registered through the CSCC Office. A CSCC parking sticker will be issued for a maximum of two vehicles per apartment. Residents who own more than two vehicles must park additional vehicles off CSCC grounds.
The CSCC parking sticker must be placed in the rear side window of the driver’s side of your vehicle. CSCC is not responsible for the towing of your car if the Parking Permit is not correctly displayed.
Accessible parking spaces are available in each parking lot. To use these spaces the vehicle must have a disability parking plate or placard. Unlawful use of an accessible parking space carries a $100 fine.
Because several buildings use each parking lot, a space in the lot closest to one’s apartment cannot be guaranteed.
Residents must be responsible for their vehicles at all times. If leaving for an extended period of time, please make arrangements with a neighbor to have the vehicle moved should CSCC maintenance need access to the lot for any reason, including the need to sweep, repair, or remove snow. Residents who do not move their vehicle when there is a maintenance request to clear the lots risk being fined and/or having their car towed.
Car plug-ins are not allowed at CSCC during the winter months.
Each apartment is given one Visitor Parking Pass during their move-in orientation to be used by your visitors. Visitor parking privileges are revoked during winter months. There is a replacement cost of $10 for the pass if a replacement is needed or if not returned when you move out of CSCC.
A vehicle will be subject to towing and/or the owner fined if the vehicle is:
- blocking (partially or completely) an entrance, aisle, or fire lane.
- parked in front of a garbage dumpster.
- parked in a “no parking” area, which is indicated by a “No Parking”
- deemed dangerous by CSCC management, i.e. a fire hazard.
- not in working condition (i.e.: missing bumpers, has nonfunctional lights, or has any flat tires). Additionally, “parts” cars cannot be parked on CSCC grounds.
- not displaying current license plates and tabs.
- illegally parked in a handicapped parking space.
- not parked within the lines of a parking space.
- not removed from the parking lot, per instruction from CSCC management.
No motorized vehicles are to be operated or parked in the interior of the complex. This includes fire lanes, sidewalks, and lawns. An exception is made for those residents moving in or out of the complex or for emergency purposes. A fine of $250.00 is imposed for any violation of these rules.
In order to receive authorization for using the fire lanes when moving in or out of the complex, residents must check out a fire lane gate key from the CSCC Office during regular office hours for one fire lane gate for up to two days. A sign indicating authorization will be checked out with the key. This sign must be visible on the dashboard of the vehicle while on the fire lane. Vehicles should be driven only on fire lanes, and never on sidewalks. There is a $50 charge if the sign or key is not returned or if the fire lane gate lock is found to be missing.
Mopeds and motorcycles are to be parked in the CSCC parking lot and never at a bicycle rack. As with all other vehicles, mopeds and motorcycles must be registered as a vehicle with CSCC, have its license current, and be in working condition.
Parking lots will be plowed at the discretion of the General Manager, depending on temperature, and amount and/or type of snow. Upon deciding the lots need to be plowed, Management will send a community wide e-mail notifying residents.
When lots are to be cleared for snow plowing, cars must be out of the lots scheduled to be plowed by 8:00AM. Cars not moved by that time –for whatever reason– will be fined $250.00. Failure to move a personal vehicle by the time indicated on the email may also result in towing at vehicle owner’s expense.
When a CSCC parking lot is cleared for snow removal, sweeping, or any other maintenance reason, all CSCC Visitor Passes are voided for all CSCC parking lots.
Parking lots are usually swept in the spring for excess sand and salt from winter plowing and repaired during the summer months. The same protocol for moving vehicles for snow removal is used for sweeping and repairing the lots.
A vehicle that is in working condition with current license plates but is not used during the winter months should be parked in the northernmost row of Lot C (off Hennepin Avenue) and the easternmost row of Lot D (off 29th Avenue). These vehicles must also be registered with the CSCC Office and have the CSCC parking sticker visible. These rows are to be used for this purpose November 1 through April 1 and will not be plowed during the winter.
CSCC urges residents who park on city streets to be aware of the City of Minneapolis’ snow plowing regulations.
Vertical bike racks are located in each coreway and are for adult bikes only. All bicycles should be locked on the bicycle racks with a u-shaped lock. Unlocked bicycles and those using chains or cables amount to an invitation to thieves into our community.
All CSCC apartments have been designed to contain one or two air conditioners (A/C) in specific A/C “sleeves”. There is a monthly fee per A/C unit and it must be paid to the CSCC Office prior to the installation of the A/C. This monthly fee will be assessed if it is registered anytime during that month. A decal will be issued for each A/C that is to be placed in the upper corner of the window, closest to the sleeve before the A/C is installed in the apartment. Each A/C requires a separate decal. No matter how long or how much one uses the A/C, the fee is $20 per month. An unreported air conditioner carries a $50 penalty.
Once an air conditioner is reported to the office, the apartment account will be charged $20 each month until the decal is returned. Residents have up to the close of business on the final day of rent week to turn in their sticker decal to remove an A/C charge. When the decal is returned to the office, the a/c must be out of the window or sleeve.
All air conditioners must be removed by November 1st or a $25.00 fee will be assessed. Once the air conditioner is removed, the sleeve cover and insulation must be placed back properly to prevent heat loss.
Bolts or nails may never be driven through outer walls in an effort to build a support system for air conditioning units that you place outside the sleeve. Any costs incurred from damages caused by improper placement/installation will be assessed to the resident.
All apartments have a stove and refrigerator. Any additional appliances, in use or not, that are brought into the apartment (freezer, dishwasher) must be reported to the office. These appliances carry an additional usage fee. The penalty for an unreported appliance is $250.
Clothes washing machines and dryers are not allowed in apartments at CSCC, even if they are not used. The penalty for being in possession of a washer or dryer is $250. Refer to page 22 for information about laundry facilities.
Specific Occupancy Rules
The maximum number of people allowed to reside in a two bedroom apartment is four (4). Of this four, there shall be no more than two (2) adults and two (2) dependent children allowed in a two bedroom apartment.
Residents must have at least one (1) child to live in a three bedroom apartment. There may not be more than six (6) people in a three bedroom apartment.
Current residents of a two bedroom apartment expecting a third child must apply for a transfer to a three bedroom apartment.
No more than two single graduate students/residents/or postdocs are allowed to live in one apartment.
If a resident is in need of a different size, type, or location of apartment, a request-to-transfer may be made. To be eligible for a transfer consideration, residents need to have lived at CSCC for twelve (12) months before they are eligible. To apply for a transfer, residents need to complete the Transfer Form (available in the office or on the website) with the type of apartment desired and hopeful transfer date. Specifics about the time of year and what type of apartment is desired may result in waiting longer for the apartment.
The transfer fee is $450. At 18 months of residency, the fee is reduced to $350, and at 24 months the fee is reduced to $250, which is the minimum transfer fee. The resident’s security deposit would be increased to the amount required for that particular apartment. A 60-day notice-to-vacate is required for the apartment that is being vacated.
Residents will pay rent on two apartments for at least two days and perhaps longer if it takes more than one day to move from one apartment to another. Any cleaning fees that occur while transferring from one apartment to another will be charged to the resident’s account and are not covered by the transfer fee.
A guest can stay at CSCC for up to 31 consecutive days at a time, with a maximum of 31 days in any 180-day period, regardless of apartment, provided the occupancy limit is not exceeded. Residents may not charge a guest for their stay; charging a guest will result in the resident being fined for an unauthorized sublease. A resident who houses a guest (other than an extended family member) longer than this period will be fined for an unauthorized sublease (see the CSCC Policies with Listed Exemptions section of resident handbook).
Extended family members may stay indefinitely, provided that they are registered with the Office and the apartment’s occupancy limit, as defined in the Resident Handbook, is not exceeded.
Any guest or extended family member staying at CSCC for longer than seven days, must be registered with the Office within seven days of their arrival. Failure to register a guest within this time period will result in a $100 fine.
Residents are liable for all keys issued to them during their stay at CSCC. If upon move-out an apartment key is not returned, the resident will be charged for a lock change ($150) of the apartment door.
In the event a resident is locked out of an apartment during office hours, a resident can get access to their apartment by going to the CSCC Office. The resident must show photo identification, which will be matched with the name on the lease file. A staff member will unlock the door for the resident. There is a $10 charge for this service. Please note, there is no guarantee that the office will be open during posted business hours.
In the event a resident is locked out of an apartment when the CSCC Office is closed but before 9:00PM, the resident can contact the CSCC Maintenance Emergency, 612-378-0219, for assistance. The resident must show photo identification, which will be matched with the name on the lease file. There is a $50 service charge for this to happen.
In the event a resident is locked of their apartment when the CSCC Office is closed and it is after 9:00PM and before 8:00AM, the resident can contact the CSCC Maintenance Emergency, 612-378-0219, for assistance. The resident must show photo identification, which will be matched with the name on the lease file. There is a $75 service charge for this to happen.
At all times a key for any apartment will only be given to the leaseholder after photo identification is verified with the lease file.
It is CSCC policy that staff members lock apartment doors when leaving resident apartments after maintenance calls.
Early and late hours are periods when residents should be conscious of activities that generate noise levels that may disrupt their neighbors’ schedules. Noise level should be kept to a minimum from 10:00PM until 8:00AM all days of the week. Loud music, banging doors, cleaning of the coreway, and children playing on stairs or with toys that produce a lot of noise can be disruptive. However, please remember that this is multi- family housing and one must expect to hear children playing and other normal day-to-day activities.
CSCC grounds and buildings are tobacco and smoke free, including vaping, e-cigarettes, hookahs, and all forms of tobacco. This applies to the entire area inside the public sidewalk of CSCC, including the apartments, coreways, playgrounds, parking lots, office, and Community Center. CSCC residents are responsible for ensuring their guests are aware of and follow this policy.
A fine of $100 will be issued for the first incident of smoking or tobacco use by a resident or their guest. A $250 fine will be issued for the second incident. A third incident will result in eviction.
All residents must carry their trash and garbage from their apartments to the garbage dumpsters and recycling containers located in each parking lot. The garbage bags should never be set outside your apartment door but be taken immediately to the dumpsters. The smell and appearance of garbage can be offensive to neighbors. The garbage must be placed inside the dumpster — never outside. Please close the dumpster lid or door after the garbage has been put inside. If the dumpster is full, please take the garbage to the next empty dumpster.
All boxes, no matter how small, should be broken down or flattened. Doing so helps keep the volume low and reduce costs to the cooperative.
There is a $250 fine if a resident places garbage in the recycling containers or does not place it inside the dumpster.
The garbage receptacles located at the playground areas are not for personal apartment garbage. These garbage cans are for incidental trash that may occur while playing outside.
If you have a large item (i.e. sofa or mattress) that needs to be disposed of, please call the CSCC Office for more information.
All residents are encouraged to make use of the recycling bins located in each parking lot by the garbage dumpsters. Any of these items can be mixed together in the same recycling bin once they have been cleaned of any food product:
- Metal food cans
- Aluminum beverage cans
- Glass bottles or jars
- Plastics, #1 – #7
- Color and glossy paper, file folders, newspapers, phone books, cereal, cake, chip and cracker boxes
- Flattened cardboard boxes
- Corrugated cardboard (must be cut it into pieces no bigger than 3×3 feet)
The following items can never be put into recycling
- Plastic bags or wrap
- Medicine bottles or supplies
- Foam or plastic trays
- Tupperware and other plastic table ware
CSCC has a restrictive Pet Policy limited to two (2) caged pets (rabbit, hamster, bird, etc.) or aquarium animals in ten (10) gallons or less of water. No animals are allowed that are venomous, biting, or pose a threat for infestation. Dogs, cats, and ferrets are not allowed as pets.
Prior to bringing in a pet to CSCC a resident must first submit the Caged Pet Permission Form and receive approval from the General Manager. The policies pertaining to pet ownership at CSCC is available upon request at the CSCC Office. The violation for having an unregistered pet is $250.
Emotional Support Animals (ESA) registered with the University Disabilities Resource Center will not be subject to limitation on breed and animal type, provided a written letter from the Disabilities Resource Center is attached to the Permission Form. Residents with Service or ESA animals are still expected to follow the provisions of the Pet Policy as it relates to health and safety issues, animal behavior, cleaning up pet waste, and any damages caused by an animal.
The University of Minnesota has issued an exemption to the Possession and Carry of Weapons Policy to CSCC. Firearms must be unloaded at all times when in the complex. Firearms must be encased during transit through CSCC and must be transported directly to the resident’s apartment during transit (or, conversely, directly off of CSCC grounds during transit). Firearms must be securely maintained in locked storage inside the resident’s apartment and not in the storage room. A violation of this firearms policy will result in immediate eviction.
Soliciting, proselytizing, door-to-door selling, or asking of money for any reason is not allowed anywhere at CSCC. One exception is to individuals acting on behalf of candidates for public office. Residents are expected to abide by this policy as well. Please do not engage with solicitors. Please notify the University Police that people are trespassing on the CSCC grounds.
All maintenance problems should be reported immediately through http://cscc.umn.edu/current-resident/maintenance-request/.
Username and password: fixit
There is no service charge for repairs that are the result of ordinary wear and tear. Please report small problems so that they do not to become big problems.
While CSCC does provide emergency maintenance service, it costs extra for the cooperative to do so. An emergency maintenance request call should only be made when property or people may be endangered (i.e. a plugged toilet is an emergency) if action is not taken at once. For after-hours emergency maintenance service, call (612) 378-0219.
When entering an apartment, maintenance personnel are not allowed to remove their shoes.
Do not flush anything down the toilet besides toilet paper and human waste. Even wipes that say “flushable” on the packaging are prone to getting stuck in the pipes, having the potential to back the system up, resulting in costly damages.
Additionally, sinks and bathtubs are not to be used as disposal units for garbage, hair, dental floss, toys or other such items. Any maintenance service required to repair the toilets, sinks, or bathtubs because items have been placed in them will be charged to the resident.
With the approval of CSCC Management via Paint Approval Forms (available at the CSCC Office or on the website) residents may paint their own apartment a different color. The apartment surfaces will need to be restored to their original color before move out, at the resident’s expense. You are not allowed to paint any woodwork, cupboards, window sills, ceiling, or the fire suppression system deco shields.
The University of Minnesota will not allow residents to make any alterations or additions to the apartment.
All sightings of rodents or bugs in apartments must be reported immediately, and if possible a sample brought to the CSCC Office. There is no cost to the resident to have an apartment treated for pests, except for the extermination of bedbugs. When an apartment has a problem, neighboring apartments may be treated as well to prevent the spread of any pests.
Pests, especially roaches, multiply and spread rapidly such that under no circumstances will CSCC management accept excuses for refusing to comply with extermination policies. Willful failure to report pests, failure to comply with the notice, or failure to keep the apartment in a manner that is clean and sanitary will result in eviction.
A clean and sanitary apartment is the best prevention against pests. The following measures should help reduce the opportunity that pests will infest an apartment:
- Dispose of food scraps in the garbage after use
- Wipe down counters after cooking is completed
- Dispose of household garbage daily
- Remove grease build-up on stove, countertops and/or cupboards
- Store grains and other bulk food items in air-tight containers
- Make sure the tops of paper boxes or plastic bags are closed tightly
All utilities are included in the rent. This includes water, trash, heat, internet, and electricity. There is a charge if residents bring in additional appliance into their apartment. Please refer to page 7 for information about appliances.
The U of M internet is provided at CSCC via the Ethernet port located in each living room and through wi-fi hubs throughout the complex. Residents need a University of Minnesota username and password login to access the secure internet, if an adult leaseholder does not have a University login, an account will be sponsored for them through the CSCC Office. If there is any trouble connecting to the internet or questions regarding the internet, please contact the Technology Help Desk at 612-301-4357.
The complex is wired for telephone and cable. Please contact CenturyLink, Comcast, or other servers to establish service. The cable outlets are in the living room. If there is a problem with telephone service, please first contact CSCC maintenance before the local telephone service.
There is a common storage room in each apartment building, which is governed by policies set by the Fire Marshall and the individual building. Each apartment has access to approximately three cubic feet. Items placed in the storage area must have the resident’s name and apartment number clearly displayed on them. No items can be stored in the aisles. Items will be removed if they appear to be abandoned property. Gasoline, motorized vehicles, toxic or flammable materials, and firearms are not allowed in the storage room. An exception to this is charcoal lighter fluid on the community shelf.
Each CSCC apartment building has a laundry room with card-reader operated washers and dryers. Laundry cards can be purchased and refilled in the CSCC Community Center Mondays through Fridays, 7:00AM until 6:00PM or in the foyer of the Community Center anytime using your laundry room key to gain access. The laundry room may only be used by residents of the building.
If there are any problems with the machines or a refund is needed due to a improperly functioning machine, please call BDS at (651) 688-7000.
The large open room on the second floor of the CSCC Community Center is known as The Loft. The Loft is available to rent for private use for CSCC residents who do not have outstanding balances. The Loft holds seven tables and approximately 50 chairs. Residents also have access to the kitchen in The Loft. Those who rent it are required to clean up after the event. When the Loft is reserved, time for set-up and clean-up must be accounted for, as rentals are often booked back-to-back. The rental rate is $5.00 per hour with a $250.00 deposit required upon booking. Reservations can be made through the CSCC office up to 60 days in advance.
The Tool Lending Library is a space where community members can check-out tools or equipment to be used for home maintenance, bike repair, car repairs, or other DIY activities. The tools are kept in a locked closet in the CSCC Community Center. There also is a parking pad, adjacent to the CSCC Community Center off of parking lot A, equipped with overhead lighting and an outlet available for use.
Any CSCC resident who has completed a New Stockholder Orientation can become a member of the Tool Lending.
A carpet cleaner and soap is available for CSCC residents to rent for $10.00 per day.
Charcoal building grills may be available for use. Contact your Building Coordinator to see if your building has grills for use. Residents may use outdoor cooking grills but must follow these basic guidelines:
- grilling must take place at least 20 feet away from any building
- the fire/grill must always be attended
- try to avoid cooking in front of other residents’ open windows
- store lighter fluid in the apartment or the community shelf of the storage room. It can never be stored in outer coreways
- store charcoal inside when it will not be in use for long periods of time
- wait for charcoal to cool completely before disposing of in the garbage dumpster.
- never throw hot coals away or leave them unattended.
Propane grills/tanks are not allowed at CSCC
CSCC uses the University’s Student Conflict Resolution Center (SCRC) to resolve any disputes a resident might have with a neighbor or with CSCC. SCRC services are free and confidential. Contact their office at 612-624-7272 or firstname.lastname@example.org.
All residents are strongly encouraged to retain renter’s insurance for their personal property and liability for damage they may cause to the apartment at CSCC. CSCC is never responsible for a resident’s personal belongings.
For security reasons, the CSCC Office would like to know when residents plan to be out of town for more than a few weeks.
Before departure, make sure all appliances (except for refrigerator) are turned off and close all windows and lock the door. In addition, if you leave during the winter, make sure the heat is on low and the windows are closed tightly. Residents are responsible for the cleaning of their coreway if it is their turn while on vacation. Please refer to page 20-22 for coreway responsibilities and coverage.
Security and Safety
All community members should report any unusual, suspicious, or harmful behavior and occurrences to the University Police Department as well as to the CSCC management.
Ways to keep the community a safer place to live include:
- know your neighbors!
- lock bicycles with u-locks
- remove valuables from vehicles or, at the very least, hiding them from view
- lock vehicle doors
- lock apartment windows and doors
- clear coreways and stairwells of fire hazards
- keep an eye out for unusual events such as strangers loitering the entry way of buildings or windows, near the playgrounds, or in the parking lot.
If you are a victim of a crime (bicycle theft, car break-in, personal) committed on CSCC property, contact the University of Minnesota Police Department at (612) 624-3550 to report the crime. If you are in need of immediate assistance, call 911 who will direct you to University Police. It is important to file a report with the University Police as they are the police authority responsible for CSCC.
The Board of Directors keeps a record of all crimes committed on CSCC property in order to better understand the scope of crimes within the community. Please fill out a Crime Report at the CSCC Office or online through the website.
The interior areas, including the hallways and stairs, of the CSCC buildings are called coreways. Coreways are not play areas. According to the Fire Safety Code of the Minneapolis Fire Marshall, no items may be left in the inner coreways. This includes all shoes, bicycles, and plants. Door mats are the one exception. Only seasonal items may be stored in the outer coreway. These policies are in place in the event of a fire in the building. In that case, unhindered evacuation is necessary. Items will be removed and/or a fine will be assessed by either the management or the Building Coordinator for violations of this policy.
Coreway lighting was designed to be energy efficient, so not all lights are on during the day but should be on during the evening and nighttime.
A fire sprinkler system is installed in each building and apartment. Tampering, rendering inoperative, or otherwise interfering with sprinkler heads or smoke alarms is a misdemeanor punishable by law. Never inhibit fire protection by disconnecting or covering any smoke alarms or by placing furniture in front of sprinkler heads. Additionally, do not hang anything (coats, decorations, etc) from the sprinkler devices.
If there is a fire or a fire alarm is sounding:
- place hand on any closed corridor door. If it is cool, it is safe to leave the room. If it is hot, go to a window and either exit from there or signal for help.
- quickly walk to the nearest safe exit. Do not run.
- alert others to the emergency.
- leave the building and move away from the building entrance. Do not re-enter the building until an all-clear is given.
Power outages can happen at any time for a multitude of reasons (bad weather, equipment malfunction, severed lines). Residents are encouraged to keep a flashlight handy in the apartment to use during a power outage. Emergency lighting in the coreways lasts for about 15 minutes. Contact the power company, Xcel Energy, at 1-800-895-1999 to report the outage, giving them the address of the laundry-room coreway of the building affected.
1004 27th Avenue SE 1021 29th Avenue SE
1016 27th Avenue SE 1029 29th Avenue SE
1028 27th Avenue SE 1037 29th Avenue SE
1040 27th Avenue SE 1049 29th Avenue SE
1052 27th Avenue SE 1062 27th Avenue SE
1005 29th Avenue SE 1068 27th Avenue SE
During a power outage, please do not call the CSCC maintenance emergency line as the CSCC Maintenance Technicians have no ability or access to correct the problem.
CSCC Philosophy and Management Structure
Como Student Community Cooperative is a legal corporate entity in the State of Minnesota, contracted by the University of Minnesota to provide low-rent housing on a cooperative basis to students registered at the U of M. The University retains ownership of the buildings and grounds and CSCC is responsible for the management of the complex, maintaining it to the standards set by the University.
Residents have the option to join the cooperative or not. Residents who choose to become stockholders (members) of the cooperative must purchase a share of common stock ($10.00), attend a New Stockholder Orientation, and agree to wholly participate in the cleaning of the coreway on a rotating basis with their neighbors. If a budget surplus of funds exists at the end of the fiscal year, stockholders may participate in a refund according to the amount of funds paid into the cooperative during the fiscal year.
Residents who choose not to become members must pay approximately 10% surcharge according to the rental rate of their apartment and are not responsible for any of the duties of being a stockholder such as the rotating responsibility of coreway cleaning. Non-members cannot participate in the governance of the cooperative and if a budget surplus exists at the end the fiscal year non-members will receive 10% of what a stockholder receives.
CSCC stockholders are encouraged to participate in the governance of CSCC through the Board of Directors and various committees. The Board of Directors is legally responsible for the operation of the co-op, represents the interests of current residents and future residents of CSCC, develops policy, and sets rental rates. Additionally, the Board of Directors hires a General Manager who oversees the day-to-day operations of the cooperative and is responsible for upholding the policies that the Board has set.
To help resident stockholders understand their role in the operations of CSCC, there is a New Stockholder Orientation. All new residents who want to sustain their stockholder status need to attend one of the first two sessions offered after they have moved into CSCC. If a resident fails to attend, her/his stockholder status is revoked until the resident attends an orientation. Contact activities@ cscc.coop or more information regarding the scheduling of these sessions.
One adult from married/partnered households must attend an NSO. Both roommates from single graduate households must attend an NSO.
The stockholders of CSCC meet once a year to review the operations of CSCC. The General Manager, officers of the Board of Directors, and chairs of the standing committees report to the stockholders. At this meeting, questions and comments about the operations as well as motions to change Bylaws of CSCC can be made by the stockholders. A petition signed by 10% of the stockholders may request a special stockholder’s meeting at any time of the year.
A budget surplus is the result of the cooperative efforts of staff and residents operating CSCC in an efficient manner. When a budget surplus exists at the end of a fiscal year, the CSCC Board may decide if the surplus funds are to be returned to the members of the cooperative or if the surplus will be held as retained earnings. If a refund is to be issued to a cooperative member, all unpaid penalties shall first be collected, then any other amounts due for repairs or other items shall be deducted. Finally, any amounts due for rent shall be deducted. Refunds are directly linked to rent payment, thus the size of a resident’s refund is affected by payment of rent (2-bedroom flat versus 3-bedroom townhouse).
CSCC Governance System
The CSCC Board of Directors is legally responsible for the operation of the cooperative. Each building has one representative and an alternate to the Board. Board members are responsible for representing the interests of current and future residents. The Board sets rental rates, allocates funds, determines the budget, establishes policies, and hires, evaluates, and directs the General Manager. These representatives are elected to serve for a term of one year beginning July 1.
The Finance Committee performs the fiscal overview of the cooperative. It reviews monthly financial statements, tracks expenditures as compared to the budget, and proposes the annual budget and rent schedule to the Board of Directors for approval. This committee works directly with the General Manager.
Building Coordinators are at the heart of the CSCC community. Their primary job is to foster a sense of community within each of the buildings by hosting building get-togethers, welcoming new residents, disseminating building-related information, etc. They’re also responsible for organizing the building meetings and cleanups during CSCC’s annual Spring and Fall celebrations. In addition, Building Coordinators are put in charge of purchasing building supplies for their building’s residents and periodically checking their building’s storage room to ensure that it is properly organized.
This Community Activities Committee’s goal is to promote and foster a sense of community identity by hosting social, recreational, and educational events. The Community Service Director is responsible for the coordination and implementation of activities in this area, but resident participation and involvement in planning and staffing these events is essential.
CSCC consists of twelve apartment buildings and one Community Center building. Each apartment building contains either four or six coreways, which each hold 23 or 35 apartments.
Each specific building will hold two meetings a year, customarily during the Spring and Fall Celebrations. These celebrations are the basic point of entry into the CSCC governance system. The building elects individual residents to serve as the Building Coordinator, Community Activities Committee and the Finance Committee. The building meetings are arenas for residents to discuss ideas and concerns that affect both their building and the community at large. Building funds may be allocated at these meetings for specific projects (flowers, picnics). The building’s Building Coordinator and/or Board Representative chair the Building meeting.
Responsibilities of a Stockholder
A CSCC resident can become a member of Como Student Community Cooperative at any time by purchasing a share of stock. The purchase price of the stock is refundable in the event that the resident is no longer a stockholder.
Stockholders have certain rights, benefits, and responsibilities that are different from those of non stockholders. The major responsibilities of a stockholder are shoveling snow and cleaning their coreway on a rotating basis. The responsibility to shovel snow and clean a coreway rotates weekly among the stockholding apartments of that coreway.
Stockholders who receive a fine for not shoveling snow will have ½ of a strike recorded on their record for each such occurrence. Stockholders who receive a fine for not cleaning their coreway will have 1 strike recorded on their record for each such occurrence. A stockholding apartment will have no more than 1 strike recorded on their record per 7-day cleaning week period, although they may receive multiple fines during that time.
Stockholders who have three (3) or more strikes on their record in the past year will lose their stockholder status. Such residents will remain ineligible to purchase a new share of stock until such time as they no longer have three (3) or more strikes on their record in the past year. For example, if you lost your stockholder status after receiving cleaning fines on May 5th, July 8th, and November 1st of 2016, you would be eligible to become a stockholder again on May 5th, 2017.
During the time in which a resident is a nonstockholder:
- The resident will pay a surcharge of approximately 10% of the rental rate of their apartment, with the exact amount to be determined by CSCC. This amount will be prorated for partial months where a resident is a nonstockholder.
- Any rent paid will not be figured into patronage refund calculations.
- The resident will not be responsible for shoveling snow or cleaning their coreway.
- The resident will not be able to participate in the governance of the cooperative.
- It is the resident’s responsibility to communicate with CSCC Office their intent to reinstate their stockholder status.
Coreway cleaning includes:
- Vacuuming all of the carpeted areas including the stairs (Some buildings provide vacuums for residents to use for coreway cleanings, while others do not. If no vacuum is provided, stockholders must use their own.)
- Sweeping the sidewalk and entryway
- Sweeping and moping the linoleum entryways (for coreways with linoleum)
- Cleaning the coreway windows inside and out (for coreways with windows)
- Spot-cleaning the walls (use a wet wipe or wet rag to remove dirt, crayon, scuffs, dead bugs, etc.)
- Removing old notices from your coreway’s doors and bulletin board
- Picking up litter in the green spaces around your coreway
- Shoveling snow all the way from your coreway’s two entryways up to the main sidewalk
- If snow is on the ground the entry sidewalks (the sidewalk leading from a coreway entrance to the main sidewalk) must be shoveled down to the cement, edge to edge, by 9:00AM or 9:00PM, whichever time comes first.
If a stockholder is out of town during their cleaning week, they are still responsible for making sure the cleaning is performed and any snow is shoveled. In these situations, it is advisable that the stockholder switch cleaning weeks with another stockholding neighbor, if the stockholder neighbor is amenable to the switch. An e-mail or written notification with the details of the switch must be sent to the Cleaning Evaluator at least two (2) days prior to the start of the cleaning week. Make sure to include the contact information of the stockholder you are switching with, as well as the dates that you are switching cleaning responsibilities. Without this information, the Cleaning Evaluator will fine the original stockholder in the event that cleaning duties are not met. A $30 fine is assessed when coreway cleaning duties are not met or when snow is unshoveled. If you ever have any questions or concerns regarding a fine you have received, or if you feel you were fined in error, please contact the CSCC office. Do not contact the Cleaning Evaluators, as they are unable to waive or rescind fines. The Community Services Director is happy to answer residents’ questions about coreway cleanings. When inspecting the coreway cleanings, CSCC understands that people may track dirt in after a cleaning, and we take this into account when determining whether or not a fine should be applied. Even so, it remains the resident’s responsibility to ensure that their coreway is clean at the time of the inspection.
Service Fees and Appliance Charges
|Reconditioning Fee (<12 month stay)||$250|
|Lock-out before 9:00PM||$50|
|Lock-out after 9:00PM, before 8:00AM||$75|
|Visitor Vehicle Tag Replacement||$10|
|Air-conditioner||$20 per A/C per month|
|Dishwasher||$8 per month|
|Large freezer/refrigerator (5+ cubic feet)||$6 per month|
|Small freezer/refrigerator||$4 per month|
CSCC Policies with Listed Exemptions
|Late Rent Fee||$25||none|
|Unpaid Balance Fee||$25-$50 per month||none|
|non-cleaning of coreway||$30||medical emergency, death in the family; documentation required|
|non-shoveling of snow||$30||medical emergency, death in the family; documentation required|
|unreported appliance||$250 per appliance||none|
|clothes washer/dryer in apartment||$250||none|
|smoking/E-cigarettes on CSCC property||$100 first offense; $200 second offense; eviction, third offense||none|
|non-registration of guest||$100||none|
|items in coreway||$30||none|
|unlawful use of an accessible parking space||$100||none|
|unauthorized driving on firelane||$250||none|
|non-removal of car from parking lot as required (sweeping, repair, snow removal)||$250||medical emergency, death in the family; documentation required|
|garbage in recycling bin||$250||none|
To ensure that Fair Housing Laws are abided by, stated policies are upheld in the cooperative for all residents without bias. There are stated exemptions for specific policies. If a resident has been fined but s/he has a listed exemption, documentation must be brought to the CSCC Office.
The parties agree as follows:
- Parties and Authorized Occupants:
Owner: Regents of the University of Minnesota (referred to herein as University).
Owner’s Agent/Agent/Management: Minnesota Statutes, Section 504.B.181, requires us to identify to you the name of an agent authorized to accept service of process and receive and give receipts for notices and demands. The name and address of such Agent is: Como Student Community Cooperative, Management Office, 1024 27th Avenue SE, Minneapolis, MN 55414 (referred to herein as CSCC).
Resident: All persons named above are authorized occupants under the Lease and are referred to herein as Resident(s). Each adult occupant must sign this Lease and one Resident must meet the academic eligibility requirements set forth in the Resident Handbook, as established by University. Children who are born to, or legally adopted by, or are wards through legal guardianship of Resident and who are under age 18 and living with Resident, may be added to this Lease as authorized occupants under the Lease (subject to the occupancy standards set forth in the Resident Handbook). No other person may live at, use, or regularly stay at the Apartment without CSCC’s written consent and compliance with the policies in the Resident Handbook.
Eligibility: Occupancy at Como Student Community Cooperative is subject to eligibility requirements set by University and set forth in the CSCC Resident Handbook. This Lease will terminate at such time as a Resident household no longer meets the eligibility requirements, including but not limited to the academic eligibility requirements, set forth in the Resident Handbook. Any request for an extension of occupancy, or other appeal from the enforcement of the eligibility requirements, must be made in writing as soon as possible after the circumstances giving rise to the request for an extension and/or appeal are known, and submitted to the Management Office. All determinations regarding eligibility, extensions or appeals, will be made by University and will be handled by the Management Office. Resident occupancy, whether in one or more units of Como Student Community Cooperative, and/or Commonwealth Terrace Cooperative, Inc., shall not exceed seven (7) years total from the first day of occupancy in such cooperative housing.
Complex: The buildings and grounds constituting Como Student Community Cooperative.
Apartment: The rental premises identified at the address and unit above that is leased hereunder to Resident. In the case of a Resident household transfer, Apartment may include the prior or future unit to be occupied by Resident.
- Term and Notice Period: The term of this Lease is month-to-month. Either party may terminate this Lease any time by giving 60 days’ written notice. The notice shall specify a vacate date that is any working day of the month on or after the 60th day the notice is given. Resident must fill out and deliver to CSCC the CSCC provided Intent to Vacate Form (Vacate Notice Form) to give proper notice. CSCC may change any term of this Lease, or give notice of a change in rent or other terms, by 60 days’ notice, which notice may be given by an individual letter to Resident or any other manner permitted in this Lease. Notice of a change in rent may also be given in a communication given to announce a General Co-op Members’ meeting at which time financial and business records demonstrating the need for a rent increase may be presented.
The parties acknowledge that Agent has established its rent charges based on the assumption that Residents will remain in an apartment for at least 12 months. The parties agree that if this lease is terminated at the request or breach of the Resident within the first 12 months of occupancy, the Resident agrees to pay a turn over fee of $250.
- Move-In: CSCC agrees to deliver the Apartment to Resident on the Move-in Date. If CSCC cannot deliver the Apartment to Resident on the Move-in Date, CSCC shall not be responsible for or liable to Resident for any damages, but rent shall be abated until CSCC can deliver possession. If CSCC is able to make the Apartment available to Resident within 72 hours from the Move-in Date, or CSCC can, at CSCC’s sole option, provide Resident with alternative lodging at CSCC’s expense, then this Lease shall remain in full force and effect. If the Apartment cannot be delivered within 72 hours, and CSCC does not provide Resident with alternative lodging, Resident shall have the option to terminate this Lease at any time until possession of the Apartment is delivered to Resident.
- Condition of Apartment: Resident acknowledges that the Apartment has been inspected by Resident prior to signing this Lease and that Resident has accepted the Apartment leased hereunder and is satisfied with the state of repair and condition, including all present decorating, fixtures, and appliances in the Apartment. Resident has been provided a Move-In Inspection form for purposes of noting any damages or deficiencies to the Apartment including but not limited to any nicks, scratches, holes, burn marks, fraying, staining, matting, or other defect in any flooring, cabinetry, wall, fixture, appliance, woodwork, molding, blinds, screens, tile, vinyl, corner bead, and glass. Failure by Resident to specifically note any deficiencies, or failure to return the Move-In form to CSCC within seventy-two (72) hours of taking possession, shall be conclusive evidence that the Apartment was received in good condition with no damages or deficiencies. The approval by any one Resident as to condition of the Apartment at move-in or move-out will be relied upon by CSCC as constituting the approval of all Residents who sign this Lease. No representations have been made by CSCC about replacing any item in the Apartment or redecorating. CSCC will initially furnish light bulbs for the Apartment. Thereafter, light bulbs of the proper wattage must be replaced by Resident at Resident’s expense.
- Agent Promises: CSCC represents and covenants (1) that the Apartment and all common areas are fit for use as a residential premises; (2) to keep the Apartment in reasonable repair and make repairs within a reasonable time after written notice by Resident except when damage is caused by the intentional or negligent conduct of Resident or Resident’s guests; (3) to maintain the Apartment in compliance with applicable health and safety codes except when a violation of the health and safety codes has been caused by the intentional or negligent conduct of the Resident or Resident’s guests; and (4) to keep the common areas clean and in good condition. It shall not be a breach of this paragraph if portions of the common areas are closed from time to time for repair or reconditioning. Resident shall not be entitled to any reduction or abatement in Rent due to interruption or use of the common areas or change in the hours of use, or other terms and condition for use, of the common areas.
CSCC may turn off equipment and interrupt utilities, including the closing or interruption of use of any common area rooms, amenities or equipment, as needed to avoid or repair damage or for maintenance and repair and such interruption or closing shall not be grounds for any Rent abatement.
- Utilities, Electronic Services, and Waste Collection: CSCC shall furnish utilities for cooking, normal household electric (subject to additional fees and charges for appliances, car heaters, etc. as set forth in the Resident Handbook or otherwise promulgated by CSCC), sewer/water, and trash pick-up in reasonable quantities subject to such terms and conditions, and additional charges as CSCC may set from time to time or as set forth in the Resident Handbook. Resident is responsible for all charges for phone, Internet, and any other charges, such as cable TV, that may or may not be included in rent in the future as determined by CSCC and the members in the annual budget process. Resident shall not waste any utilities. Any waste or failure to report conditions that result in waste or damage from water drips or leaks, lack of or excess heat, windows or doors not properly shutting or closing may be charged to Resident. Resident shall immediately notify CSCC of any drip or leak or running water in any toilets. During months where the heat is on, Residents shall not leave any windows or doors open other than for very brief periods to allow fresh air exchange. CSCC will monitor the building exterior during heat months and may send Resident notices, or assess charges for windows or doors left open. In addition to the extra utility costs and waste due to open windows or doors during heat months, open doors or windows can result in damage to pipes and heat systems. Resident will be responsible for any damages or repairs due to open doors, windows, or failure to report any water leak, running water, or signs of leaks or moisture.
- Rent and Amounts Owed to Agent: Each Resident is individually responsible for paying the full amount of Rent and any other monthly or seasonal charges due under this Lease. Rent is due and payable by the 1st day of each month in the Management Office. Acceptance of partial payment of rent does not waive CSCC’s right to start an eviction action or to continue one that has been started. Residents should check with the Management Office and the Resident Handbook to inquire about a rent extension or payment plan. If Resident fails to pay rent or any other fee or charge on time, CSCC has the right to pursue all available legal remedies including termination of Lease and eviction.
- Stockholder Rent and Service Charge: Resident acknowledges that CSCC is a membership cooperative. Residents at CSCC are given the opportunity to purchase stock and to participate in cooperative activities. Residents that are not cooperative stockholders agree to pay an additional amount each month as a service charge. The service charge may be adjusted as determined by the cooperative from time-to-time, which amount will be due with the monthly rent.
- Late Fee and Returned Check Charge: Rent payments made after the fifth day of the month shall include a late fee charge of $25.00. If the 5th day of the month falls on a weekend or legal holiday, the rent may be paid on the next business day but will be late if not received by the close of business on that date. A returned or dishonored check shall bear a $30.00 NSF fee. The NSF charge shall be in addition to the late fee charge. When rent is late, or after receipt of a returned or dishonored check, CSCC may require Resident to make payment in the form of cashier’s check or money order. Residents carrying forward an unpaid balance from a prior month are subject to an additional $25.00 unpaid balance fee.
- Security Deposit: Resident will pay the security deposit stated on page 1 on or before the Move-In Date. When the Resident moves out, the deposit(s) will be returned by CSCC with interest as specified by Minnesota Statutes providing Resident has:
- Given the proper written notice and has performed all the terms of this Lease, including the payment of all amounts due.
- Vacated by no later than 1:00 p.m. on the date specified in Intent to Vacate Notice.
- Left the Apartment and common areas in a clean and undamaged condition, ordinary wear and tear accepted. Resident must leave the Apartment in the conditions required by the Resident Handbook or any move-out instructions. Extra cleaning, painting or treatments to remove stains or to treat stubborn odors from smoke, cooking odors, or other odors are not considered normal wear and tear and these charges will be deducted from the deposit.
- Removed all personal property and garbage from the Apartment and any storage area.
- Returned all keys and parking permits to the Management Office.
- Left Resident’s forwarding address in writing.
- Paid all outstanding amounts due to the CSCC through the date for which Resident is responsible.
Minnesota law provides CSCC may keep all or part of deposits for damage to the Apartment beyond ordinary wear and tear and for other amounts owed to CSCC. CSCC will send to Resident the deposit, or a written notice explaining amounts deducted from the deposit, along with the remaining balance of the deposit, if any, within twenty-one (21) days after the end of Resident’s tenancy provided CSCC has received Resident’s mailing address or delivery instructions. Resident’s liability for full compliance with this Lease, and for payment of damages to person or property, is not limited to the amount of the Deposit. Failure to promptly pay any rents or charges owed to CSCC after deduction of the deposit plus interest will result in CSCC causing a hold to be placed on the Resident’s records at University.
- Resident Handbook and Community Policies: Occupancy at the Complex, and participation as a stockholder in the Cooperative is subject to rules, regulations and policies that are contained in the Resident Handbook, Bylaws of CSCC and community policies and notices that may be communicated to Residents from time to time by notices published in any CSCC newsletter, or otherwise posted in the Management Office and/or distributed to Residents. These rules and policies govern Resident’s use, occupancy and care of the Apartment, common areas, and amenities, Resident’s rights and opportunities to be a stockholder and participate in CSCC activities and programs and obligations of stockholders. Failure to comply with any rule, regulation, or Apartment care requirement will constitute a breach of this Lease. CSCC may make changes in its rules, regulations, Resident Handbook and other policies and such changes shall be effective immediately upon publication, posting or other distribution of notice of such change.
- Resident’s Care and Use of Apartment, Complex and Premises: Resident promises and agrees: (a) to use the Apartment only for residential purposes and not for any business or commercial purpose; (b) to keep the Apartment clean and sanitary; (c) to read and follow any Apartment care rules or guidelines in the Resident Handbook or other CSCC policies; (d) to notify CSCC in writing of any conditions that may cause injury, require repair, or affect the habitability of the Apartment; (e) for Resident and Resident’s guests to refrain from smoking any substance anywhere in the Apartment or any area on the Complex, including parking areas, within the perimeter public sidewalks, and to report to CSCC any violation of the no smoking policy; (f) to make no alterations, changes in decoration, painting or other modifications to the Apartment or common area without CSCC’s prior written consent; (g) Resident shall not add any additional appliances to the Apartment without CSCC’s written consent (washing machines are never allowed) and paying any applicable energy use fee and not to store or keep any additional appliance at the Apartment without CSCC’s written consent; (h) Resident may not keep a waterbed or other water filled furniture without the prior written consent of CSCC. Such consent may be conditioned upon Resident procuring appropriate insurance coverage. Resident will be responsible for any and all damages caused by a waterbed or water filled furniture whether or not consent has been obtained and will be responsible for any applicable deductibles under insurance coverage; (i) except as may be expressly permitted by law, no signs, signals, advertising notices or other lettering may be affixed to or exposed at the window or any part or inside the building; (j) no awning, antenna, wire, or satellite dish may be affixed to or protrude from the building. No satellite dish may be installed in or outside the Apartment without CSCC’s prior written consent; (k) electric cords may not be stretched between units or to equipment or appliances located outside the Apartment (car heaters are not allowed); (l) no patio, decking, or any gardening, structure, or other alteration or improvement may be constructed anywhere on the Complex grounds without CSCC’s consent or otherwise in accordance with CSCC programs or activities for members that may include grounds or common areas; (m) entryways, hallways, stairways and landings may not be used for play or storage area. For fire and safety reasons, they must be kept clear of all personal property at all times; (n) laundry rooms and facilities, and any other common areas, may be used only at times set by CSCC, as such times may be changed from time to time; (o) no rugs, lines or other items may be hung or shaken from the windows, stairways or landings; (p) all trash and garbage must be removed from the Apartment on a regular basis for sanitation and cleanliness purposes and must be placed inside the dumpsters provided. All boxes should be flattened before disposal and any other recycling requirements that may be set forth in the Resident Handbook followed. Large items or any items subject to environmental restrictions or guidelines may not be disposed of in the regular garbage area but must be handled in accordance with any rules that may be set by CSCC or are otherwise provided in the Resident Handbook.
- Mold and Mildew Prevention and Precautions. Mold, mildew, and fungi are common elements found throughout the indoor and outdoor environment. The presence of these substances in indoor and outdoor air, on the ground, and in soil is common and is not a source of problem or injury to most healthy people. However, certain conditions can permit mold, mildew, and fungi to grow in a way that could be injurious to individuals or to building materials. It is the responsibility of every Resident to maintain the unit so as to provide appropriate climate control, and cleanliness standards, so as to retard and prevent mold and mildew from accumulating in the unit. Undesirable mold, mildew, and fungi growth is associated with excess water accumulation, dampness, humidity, and impediment to airflow. Resident agrees to clean and dust the Apartment on a regular basis and to remove visible moisture accumulation on windows, walls, and other surfaces as soon as reasonably possible. Resident agrees not to block or cover any of the heating, ventilation, or air conditioning ducts in the Apartment. Window coverings should permit ample airflow between the glass and air. Resident agrees to immediately report to CSCC (i) any evidence of a water leak or excessive moisture in the Apartment, as well as in any storage room, garage, or other common area; (ii) any evidence of mold or mildew-like growth that cannot be removed by simply applying a common household cleaner and wiping the area; (iii) any failure or malfunction in the heating, ventilation, or air conditioning system in the Apartment; and (iv) any inoperable doors or windows. Resident will be responsible for any damage to the Apartment or Resident’s property, as well as injury to Resident and members of Resident’s household, resulting from a failure to comply with this paragraph.
- Pest Control: All Residents are required to assist CSCC in pest control procedures. Your participation in our pest control treatment program is MANDATORY. If your Apartment is not ready when our pest control vendor is treating units, you may be required to pay a retreatment or second visit fee. You are required to comply with all requests for readying your Apartment for pest control treatments which may include emptying cupboards, removing materials from under sinks or vanities, and other requests. Residents are also required to follow any recommendations or treatment control requests of our pest control vendor. Some pests, such as bedbugs, may require Residents to dispose of or professionally clean (at high temperatures or with chemical treatments) personal property and fabrics. Residents are responsible for all costs of treating or removing personal property, furniture, mattresses, and fabrics needed to achieve effective pest control. CSCC will not reimburse or replace personal property that must be treated or eliminated. Failure to follow the requirements of our pest control vendor is a breach of this Lease. Cleanliness and vigilance are the best preventative medicine in controlling pests. Dispose of all garbage and waste. Do not leave food, dirty dishes, or soft drink bottles/cans lying around. Do not bring cardboard boxes, crates, or other materials that may have been accessible to pests into your Apartment. Storage of foodstuffs, grains, or like materials should only be in plastic or metal sealed containers. Be careful bringing luggage and used furniture or property into your Apartment. Some pests, like bedbugs, can hitchhike on you or your belongings. Even the “cleanest” housekeeper may pick-up a bedbug from clothes at a laundry, luggage and travel. Please notify CSCC if you see signs of pests in your apartment or any other place in the building. Failure to promptly notify CSCC of pests in your Apartment is a serious violation of this Lease. Prompt notification to CSCC is necessary to prevent pest infestation and to keep pests from spreading. If CSCC learns that an apartment has had an ongoing pest problem that is not reported, this may be grounds for termination of this Lease, nonrenewal or charging Resident for pest treatments and damages in other units or common areas or lost rents when your Apartment is vacated by you and cannot be immediately occupied by a future tenant. Where it is determined by CSCC based on the professional opinion of its professional pest control provider, or otherwise established by communication with Resident, that the source and cause of a pest problem or infestation was the Resident, or Resident’s guests, then Resident may be charged for all or part of the pest control treatments.
- Smoke Alarms and Fire Protection: Resident acknowledges that the Apartment is equipped with one or more smoke detectors. State and federal law, local regulations, and codes require that these detectors be installed in specific locations and be functioning at all times. The alarms/detectors in your Apartment may operate on a battery, may require being plugged into an outlet, or may be hard wired into building systems. For alarms/detectors that require a battery, CSCC shall be responsible for providing the functioning battery at the commencement of Resident’s tenancy. As part of the initial inspection and acceptance of the Apartment, and periodically thereafter, Resident shall test the working operation and existence of all alarms/detectors provided to Resident in the Apartment and replace any inoperable or weak battery, which is available from the CSCC in the Management Office. If after replacing any battery, or otherwise testing the alarm/detector, the device will not operate, Resident will immediately inform CSCC in writing of any deficiencies.
Resident will be responsible for the repair, replacement or restoration of any alarm/detector that is missing, damaged or disconnected during the term of Resident’s occupancy or at the end of Resident’s tenancy. Any interference with, disconnecting, removal of batteries, unplugging, covering, transfer, relocation or otherwise tampering with the operation of any smoke detector or carbon monoxide alarm/detector is a breach of this Lease, and could jeopardize the safety of Residents, the buildings, or other persons.
Your Apartment and the building are equipped with fire safety devices including fire extinguishers. Any Resident misuse, damage or destruction to any fire safety device is a breach of this Lease. Resident shall immediately report to CSCC in writing any observations of damage or missing fire safety equipment. Residents are responsible for fire safety in their Apartment and throughout the Complex. Residents shall never leave candles or any luminary object/equipment unattended. Resident should be attentive and at home whenever ovens or stoves are in use. Kitchen fires and smoke damage, including false alarms due to smoke calls, can occur when Residents are not actively monitoring cooking activities. Residents will be responsible for all costs and charges related to any false alarms or smoke calls caused by Resident or Resident’s Apartment use. Residents are responsible/liable for any damage to your Apartment or common areas as a result of fire or smoke caused by negligence, misuse or inattention and for occupancy or housekeeping habits that pose fire safety risks. Keeping flammables, explosives, or other non-household combustible units in your Apartment or any storage area, careless smoking, failure to remove grease and materials from cook-top, oven and exhaust fans, use of worn or overloaded electrical cords and outlets, ownership or storage of excessive amounts of personal property or furnishings that could block access or impede fire safety and rescue efforts, or leaving paper and flammable near any stove, oven, or other heating unit is prohibited.
- Motorized Vehicles/Equipment: Resident may not store motorized vehicles or equipment using gasoline, kerosene, or other like fuels or oils in the Apartment including but not limited to mopeds, motorcycles, motorized bicycles, lawn mowers, or portable camp stoves, gas grills, or other cooking devices.
- Animals and Pets: Dogs and cats are not allowed to visit or stay at CSCC. Small caged pets may be allowed subject to the CSCC Pet Policy and the consent of CSCC. Service animals and medically required support animals that are registered with the University’s Office of Disabilities Services will not be subject to limitation on breed and animal type. Residents with Service animals or medically required support animals are expected to follow the provisions of the CSCC Pet Policy as it relates to health and safety issues, animal behavior, cleaning up pet waste, and any damages caused by an animal.
- Resident Promises: Resident agrees: 1) not to act in a loud, boisterous, unruly or thoughtless manner or disturb the rights of other residents to peace and quiet, or allow his/her guests to do so; 2) to use the Apartment only as a private residence for normal residential purposes, and not in any way that is illegal or dangerous or which would cause a cancellation, restriction or increase in premium in CSCC’s insurance. All commercial and business uses (including daycare) are strictly prohibited without CSCC’s prior written consent; 3) not to lease the Apartment to other persons (sublet), assign this Lease or sell this Lease without prior written consent of CSCC; 4) not to interfere in the management and operation of the Complex; 5) that the Apartment, common areas, or area surrounding the Complex will not be used by the Resident, any member of the Resident’s household, any guest of the Resident, or by anyone acting under his/her control to manufacture, sell, give away, barter, deliver, exchange, distribute, possess or use any illegal drugs; or other controlled substance; or to engage in prostitution or any prostitution related activity; or to unlawfully use or possess any firearm; or to allow any stolen property on the premises; and 6) to refrain from smoking in any internal space, including your Apartment and all other indoor and outdoor common areas of the Complex within the perimeter of the public sidewalk and to make sure your guests and household members refrain from smoking.
- Agent’s Right To Enter: CSCC and its authorized agents may enter the Apartment at any reasonable time to inspect, maintain or repair the Apartment, or do other necessary work, or to show the Apartment to inspectors, insurance companies, or potential new residents or representatives of University. CSCC acknowledges Resident’s rights under the Tenant’s Right to Privacy Statute which provides CSCC shall make a good faith effort to give Resident reasonable advance notice under the circumstances of CSCC’s intent to enter, subject to the exceptions set forth in the statute. If CSCC enters without prior notice and when the Resident is not present, CSCC shall disclose the entry by placing a written disclosure of the entry in a conspicuous place on the premises. A request by Resident for work, repairs, or service at the Apartment shall constitute notice to Resident that CSCC intends to enter the property for purposes of responding to such request.
- Parking: Resident and Resident’s guests agree to comply with all of CSCC’s parking rules and registration procedures as stated in the Resident Handbook, as posted, or as otherwise modified from time-to-time. Residents are responsible for moving their vehicles, or arranging their vehicles to be moved, to assist with any parking lot maintenance and snow removal. Unless CSCC’s prior written consent is obtained, only general transportation vehicles such as cars, SUVs, and light duty vehicles are permitted in the Complex parking areas. Parking commercial vehicles, campers, trailers or large trucks or vans is not permitted. CSCC may require proof of ownership of a vehicle as part of its efforts to restrict parking lot use to authorized Residents. All vehicles must have current license plates. Non-operational vehicles are not permitted. Vehicle storage is not permitted. Residents who will be leaving town should make arrangements for their vehicles to be moved should the need arise. Residents that fail to comply with this Lease, or any other parking rules or policies in the Resident Handbook, as posted in the parking area, or that may be adopted by CSCC from time-to-time, are subject to having their vehicles towed and will be responsible for all costs of towing and vehicle retrieval. Residents are responsible for the safety of their vehicles and their contents. CSCC is not responsible for theft, vandalism, or any other type of damage to a vehicle or its contents occurring on the premises.
- Destroyed or Unlivable Apartment: If the Apartment is destroyed or damaged so it is unfit to live in due to any cause, CSCC may, at its sole option, terminate this Lease with no obligation to transfer or relocate Resident. If the destruction or damage was not Resident’s fault, and CSCC terminates this Lease, rent will be pro-rated as of the date of the destruction or damage and any balance will be refunded to Resident. If destruction or damage to the Apartment is Resident’s fault, then Resident shall be responsible for rent as well as other damages through the date this Lease terminates. If, in CSCC’s discretion, it believes the Apartment can be rebuilt or restored within a reasonable period of time (generally 60 days or less), CSCC may choose to continue this Lease and prorate the rent for the period of time where Resident may not occupy the Apartment. Resident shall be responsible for Resident’s relocation and temporary living costs during such period of rebuilding or restoration.
- Damage or Injury to Resident or His/Her Property: CSCC shall not be liable for any damage or losses to Resident or Resident’s property unless caused by the willful misconduct of CSCC or CSCC’s agent. CSCC shall not be liable for personal injury to Resident or Resident’s guests or for damage to Resident’s personal property caused by action of third parties or other accidents or casualties, including but not limited to criminal acts, acts of nature, fire, bursting pipes, water, sewer or sewage back-ups, water leaks, seepage, explosions, any casualty or other like causes. IT IS THE RESPONSIBILITY OF RESIDENT TO OBTAIN “RENTER’S INSURANCE” TO COVER PERSONAL PROPERTY, PERSONAL LIABLITY, ACCIDENT AND OTHER INSURANCE AND MEDICAL COVERAGE TO PROTECT RESIDENT(S) AND RESIDENT’S GUEST(S), RESIDENT’S PERSONAL PROPERTY AND IMPROVEMENTS INSTALLED BY RESIDENT AND TO COVER LIVING AND MOVING EXPENSES IN THE EVENT RESIDENT IS UNABLE TO LIVE IN THE PRESMISES ON A TEMPORARY BASIS OR MUST VACATE DUE TO CASUALTY OR DAMAGE. INSURANCE CARRIED BY CSCC DOES NOT COVER ANY PROPERTY OF RESIDENT OR RESIDENT’S LOST USE OF THE APARTMENT.
- Acts of Third Parties: CSCC is not responsible for the actions, or for any damages, injury or harm caused by third parties (such as other residents, guests, intruders or trespassers) who are not under CSCC’s control.
- Reimbursements: Resident shall reimburse CSCC for: 1) any loss, property damage, or cost of repair or service (including plumbing problems) caused by negligence, accident or improper use by Resident, family or guests; 2) any loss or damage caused by doors or windows being left open; 3) all costs CSCC has because of abandonment or extended absence from the Apartment or other violations of the Lease by Resident, such as costs for advertising the Apartment; 4) any amounts owed under any provision of this Lease, such as reimbursement for pest control costs, damages for not reporting water leaks or moisture, etc.; and 5) all court costs and attorney’s fees CSCC has in any suit for eviction, unpaid rent, or any other debt or charge.
- When Payments Are Due: Rent is due as set forth in paragraph 7. Any other amount owed by Resident is due when CSCC asks for it. CSCC does not give up its right to any money owed by Resident because of CSCC’s failure or delay in asking for any payment. CSCC can ask for any money owed by Resident before or after Resident moves out of the Apartment.
- Eviction: Under state law, Resident’s right to possession is voided by any activity prohibited in paragraph 18 (5), and CSCC may immediately bring an eviction action against Resident. If Resident violates any other terms of this Lease, CSCC may terminate this Lease and/or demand that Resident immediately gives up possession of the Apartment. If Resident does not move out voluntarily, CSCC shall be entitled to all rights available to it under state law, including without limitation the right to bring an eviction action. If Resident violates a term of this Lease but CSCC does not sue or evict Resident, CSCC may still sue or evict Resident for any other violation of any term of this Lease.
- Eviction After Partial Payment of Rent: It is expressly agreed to between CSCC and Resident that, pursuant to Minn. Stat. §504B.291, subd.1(c), acceptance by CSCC of less than the full amount of rent due from Resident does not waive CSCC’s right to recover possession of the Apartment for nonpayment by Resident to CSCC.
- Attorney’s Fees and Enforcement Costs: If CSCC brings any legal action against Resident, Resident must pay CSCC’s actual attorneys’ fees, or other legal fees and expenses including fees paid to a collection agency, expenses, and court costs even if rent is paid after the legal action is started.
- Agent’s Legal Rights and Remedies: CSCC may use its legal rights and remedies in any combination. By using one or more of these rights or remedies CSCC does not give up any other rights or remedies it may have. Acceptance of rent does not waive CSCC’s right to evict Resident for any past or existing violation of any term of this Lease.
- False or Misleading Rental Application: If CSCC determines that any oral or written statements made by Resident in the rental application or otherwise, in connection with establishing continued compliance with University’s eligibility requirements are not true or complete in any way, then Resident has violated this Lease and may be evicted.
- Notices: All Residents agree that notices and demands delivered by CSCC to the Apartment either personally, via United States mail or via recognized overnight courier service are proper notice to all Residents, and are effective as soon as delivered to the Apartment.
- Lead Disclosure: CSCC hereby discloses that the Complex was built before 1978. Housing built before 1978 may contain lead based paint. Lead from paint, paint chips and dust can pose health hazards if not taken care of properly. Lead exposure is especially harmful to young children and pregnant woman. CSCC has no records or reports pertaining to lead base paint and/or lead base paint hazards in the Complex. CSCC has a duty to provide to Residents a copy of a pamphlet entitled “Protect Your Family From Lead in Your Home” that is published by the Environmental Protection Agency. By signing this Lease Resident acknowledges that the pamphlet has been provided to Resident.
- Fair Housing: CSCC is an equal opportunity, fair housing provider. CSCC believes all Residents, potential residents, and applicants should be protected from discrimination in housing on the basis of race, color, ancestry, sex, religion, creed, national origin, marital status, familial status, status with regard to receipt of public assistance, disability, and affectional preference. Any act or practice believed to constitute discrimination should be reported to CSCC. CSCC will promptly investigate such reports and will take immediate action to eliminate any act or practice that violates the fair housing laws.
- Attorney General’s Notice: Upon request, the attorney General’s Office will provide you with a statement and disclosure of the significant legal rights of owners and tenants of rental dwelling units. For further information, call or write: Attorney General’s Office–State Capitol–St. Paul, MN 55155–(651) 296-6196.